We are committed to protecting the privacy of all personal data you provide us. The following statements describe what we are doing with your data and how long we store it. This ensures you are fully informed prior to you submitting your personal information.
Organisation Name and Address: The Conference Company Ltd and The Conference Company (Australia) Pty Ltd
Phone: +64 9 360 1240 (New Zealand), 1800 193 405 (Australia)
Email: jb@theconferencecompany.com
James Brehaut
General Manager
Phone: +64 9 360 1240
Email: jb@theconferencecompany.com
We ask for your personal data to provide marketing material that you have agreed to receive. Your data will be used solely for this and under no circumstances be sold or used for other purposes.
Your data may be shared with other logistical organisations and third parties in order to deliver this material. Only data relevant to their specific role will be made available to them. The third parties may include:
| Organisations / 3rd Parties | Their role in delivering the event | Determination if data will be shared |
| Microsoft Azure | Cloud computing platform the marketing database is hosted from | All participants that are in the marketing database |
| Centium Software | Events database developers | All participants that are in the marketing database |
| SendGrid | Cloud-based email platform through which emails are sent | All participants that are in the marketing database |
| The Asia-Pacific Association for International Education (APAIE) | The host entity that contracts The Conference Company to deliver the event | All participants that are in the marketing database |
In a separate section of the online mailing list form, ‘Privacy’, you can choose whether to have your details shared with Organisers of future host entity events.
You retain the right to ask us about your personal data at any time. Please contact us at info@APAIEconference.net with any enquiries you may have.
We will retain your data indefinitely for the purpose is was obtained for, however, you retain the right to withdraw consent to use your personal data at any time. Please contact us at info@APAIEconference.net with any enquiries you may have.
You retain the right to request that we forget or anonymise your personal data. If you have attended any event with us, we will retain any financial, tax or event attendance records for reporting reasons, but will remove all personal data from our database, leaving an anonymised record for reporting reasons. If we have provided your personal data to third parties we will inform these third parties that you have requested your data be anonymised.
In the case of data breaches identified by anyone other than the Data Protection Officer, the identifying party must inform the Data Protection Officer of the data breach immediately. Once aware of a data breach, the Data Protection Officer will immediately put measures in place cease and rectify the breach and will report the breach to the supervisory authority within the applicable country within 72 hrs (e.g. the Privacy Commissioner in New Zealand or the Information Commissioner in Australia).
The Conference Company has a detailed internal Data Privacy Policy that is reviewed and updated periodically. Staff are trained in the policy as part of their induction and are kept abreast of changes as they occur.