Please see below a list of commonly asked questions about APAIE 2025. If you can't find the answer to your question here, please don't hesitate to contact us. 

Key contacts for 2025:


Registration and Attendance


What are the registration fees?
Earlybird registration until 20 December 2024
Delegate: USD$780  |  Student: USD$500  |  Speaker: USD$650

Standard registration until 3 March 2025
Delegate: USD$880  |  Student: USD$500  |  Speaker USD$650

Onsite registration from 4 March 2025
Delegate: USD$1,100  |  Student: USD$500  |  Speaker USD$650

What is included in my registration fee?
The full registration fee will include attendance at the full Conference and Exhibition Program from 24 - 28 March 2025 as well as a ticket to the Welcome Reception, see the registration page for more information.

Can I transfer my registration to another member of my organisation?
Yes, registrations can be transferred at any stage.  Please email

If I am unable to attend, can I roll over my APAIE 2025 registration to APAIE 2026?
Requests received after 15 January 2025 cannot be rolled over to APAIE 2026.

Can I register for just one day of the Conference?
There are no single-day passes.  All registrations are for all days of the Conference.

How can I reserve a hotel room and what rates are available?
We will secure a number of accommodation options available to attendees, you will be able to book accommodation at delegate rates via the registration form.

How can I register onsite?
If you are unable to register prior to APAIE 2025, you can register onsite at the Registration Desk. Please note, payment will be required at this time via a credit card only.

I want to cancel my registration, can I get a refund?
All cancellations must be received in writing so please email Cancellation notice received prior to 29 January 2025 will be eligible for a refund, less a USD$100 cancellation fee. Cancellations after this date are non-refundable, however you are able to transfer your registration to another person.  

I am an overseas participant and need a letter of invitation before I can receive my visa. What is the procedure?
Upon full payment of the Conference and Exhibition registration fees, you request an invitation letter by emailing Invitation letters will not be supplied to unpaid or unregistered participants, and we reserve the right to refuse to provide invitation letters for attendees.  Please note that while we will obtain the required supporting documents for a Conference visa, obtaining a visa remains the sole responsibility of the participant.  Supporting documents to assist in applying for your visa will be available at the time of registration opening.

Will I receive a Certificate of Attendance?
Yes, a Certificate of Attendance will be sent to all participants post Conference.

What services are available for special needs and requests?
We encourage persons with disabilities to participate in the program and social activities. Please contact to request services or other accommodations for any special needs or note these on your registration form. If you have dietary preferences, please be sure to mark those on the space provided on the registration form when you register.  Please note while we want to highlight the amazing local cuisine, there will be provisions made in the daily catering to allow for some western cuisine also.

Who attends APAIE Conferences?
Professionals who work in or provide services to the international education sector. Conference delegates, presenters and exhibitors usually include the following representatives:

  • University and institution officers responsible for international mobility of students, faculty and staff
  • National and regional international education organisations and associations
  • Leaders in interculturalism, internationalisation and the student experience
  • Higher education leaders responsible for the internationalisation of their institution such as Presidents, Vice Chancellors, Vice Presidents, Provosts, Directors, Principals, etc.
  • Government representatives and education policymakers
  • Leaders in advancing opportunities for indigenous and newcomer communities in international education

Can I access a delegate list?
Instructions to access the list of APAIE 2025 participants will be emailed to all registered contacts in 2025. You will also be able to connect with other participants via the APAIE 2025 Conference App also and this will be releaesd prior to the Conference so you can start organising meetings prior.

How many delegates will attend APAIE 2025?
APAIE 2025 expects 2,500+ delegated in attendance from 60+ countries/regions.

Am I able to access the program via a virtual registration?
Virtual registrations are not available as APAIE 2025 is an in-person event.

Will sessions in the program be available to view post-event?
The full program will not be recorded, however the Plenary sessions recordings and PDFs of the presentation slides (for those presenters who have agreed to share) will be available post-conference for APAIE 2025 registered delegates only.

Abstract Submission

When is the abstract submission deadline?
Abstract submissions close, 31 July 2024 8pm AEST

When will I know if my abstract has been accepted?
Authors will be advised by the end of October via email.

My abstract has been accepted but I can not attend, what do I do?
The presentation can be delivered by another named author, this author must have been included on the original abstract submission. Please email to advise of any change of presenter.  If there is no other author able to attend then the space will be passed onto another presenter on the waitlist who are ready to fill the spot and present in person.

One member of my panel session is unable to attend - can they present virtually?
If a panelist is unable to attend the Conference, they may pre-record their part of the session, with the video shown as part of the presentation.  However, if they are not attending in person, they will not be listed in the program as a speaker.

I submitted an abstract but the data has changed or is not available, what do I do?
Please email to advise you will need to withdraw or update your abstract. 

Is there a powerpoint template I should be using?
No, you can use your own template however please ensure it is formatted to a 16:9 ratio.  We will provide a holding slide listing all the presentations in the session.

Where do I take my presentation at the Conference?
There will be a Speaker Preparation Room available for you to finalise and load your presentation. Please ensure you deliver your presentation to the technicians in the Speaker Preparation Room at least 2 hours prior to your session. The location and opening times for this room will be advised closer to the time of the Conference.

Sponsorship and Exhibition

How do I sign up to become an exhibitor at APAIE 2025?
If you sign up to the mailing list we will let you know as soon as the prospectus is available and applications for ehibition booths open.

What sponsorship opportunities are available?
Please register your interest in sponsorship using this form.

What cancellation policies apply to sponsors and exhibitors?
Contact us at for terms and conditions.

Can I choose my booth location?
You may advise your preferred location and we'll do our best to accommodate but many factors are taken into account when planning the exhibition layout.

APAIE Membership

Does APAIE have a membership program?
Currently APAIE does not have an open membership program. APAIE has 17 institutional members, and each has a representative on the APAIE Advisory Council which runs the Association. Membership is only by invitation of the Advisory Council. The Advisory Council undertakes periodic reviews of their membership to decide whether to invite any additional institutional members to join the APAIE Advisory Council.

Over the following year, APAIE plans to establish a membership program which will be open to the international higher education community. It will be announced when ready and information will be available on the APAIE website.